When you’re a growing business you don’t want to be stalled by a business management system that limits you. QuickBooks Enterprise is a good product and allows many small companies to grow into midsized ones. HOWEVER, at some point the bridge must be crossed into a more robust and comprehensive system that offers the functional capabilities to drive your business further.
So what are some need-to-knows about the limitations of QuickBooks Enterprise edition that you’ll eventually face? Here are some to consider:
- Database – QuickBooks uses a proprietary database. Most financial management solutions for SMBs use heavy-duty databases as their “backend”, such as Microsoft SQL Server. QuickBooks is designed for accounting, so when your requirements change based on volume or customer demands, an ERP solution is needed.
- Database Exports – QuickBooks requires a third-party utility to access the underlying database, which means it does not have a true export function out-of-the-box. Your data should not be held captive in one system if you need it to be displayed elsewhere.
- No Multi-company – QuickBooks does not support multiple companies. This is a no-brainer in an ERP system and will come standard.
- No true SaaS Option - QuickBooks Enterprise can be run on premises or it can be hosted, however it is not a “true” cloud, or SaaS offering.
- Limited User count – The maximum number of users is limited to 30. Who wants to have a ceiling placed on the number of staff that can access you the system running the business?
- Total Cost of Ownership – QuickBooks offers a good accounting package for a good price. However, users must bear in mind that QuickBooks is a basic accounting package, not an ERP package. When you recognize the need for a fully integrated system that everyone in the organization can use without 20 software add-ons, it’s time to consider upgrading.
- Support and learning curve - A common complaint we here among QuickBooks users is that documentation is scarce and users have to rely on the user communities for help. Couple this with a relatively steep learning curve and limited customer service options and it becomes clear that a company on the upswing needs a real ERP software partner for proper system advice and ongoing support.
If you’re a business that it considering how, or when, to change from QuickBooks to a fully integrated ERP system with financials, inventory management, CRM and more all built-in, then let’s talk.